TO: Honorary Members
Members of the Executive Council
Edwyn Wood, General Secretary
February 9th, 2018
SUBJECT: Annual General Meeting 2018
Notice is hereby given of the Annual General Meeting of the Barbados Football Association (BFA) on Sunday March 18, 2018 at 9:00 am in the “Sir Hugh Springer” Auditorium, Barbados Workers Union, Harmony Hall, St. Michael.
a. Declaration that the Annual General Meeting has been convened and composed in compliance with the Statutes of the BFA;
b. Verification of the composition of the Meeting and of the Council Members and Delegates entitled to vote
c. Approval of the Agenda;
d. The approval of the Minutes of the previous Annual General Meeting and the Minutes of any intervening Extraordinary General Meetings;
e. The President’s Address;
f. Suspension or expulsion of Members;
g. Presentation and the approval of the Annual Report of Activities of the Association for the past year;
h. Presentation and approval of the audited Accounts and Balance Sheet of the Association (Financial Report) for the past year;
i. The appointment of scrutineers;
j. The approval of the budget for the year;
k. The election of the five executive the members of the Association mentioned in Article 26 of the Statutes;
l. Admission of new members;
m. The election of the External Auditor of the Association for the coming year;
n. The consideration of any additions or alterations to the Statutes of the Association that may have been submitted; and
0. The discussion of any motions that may have been submitted
Members are entitled to be represented by two (2) delegates at the meeting, both of whom are entitled to vote. In this regard, members who will be represented by delegates are kindly requested to complete and return the attached form to the BFA on or before 5:00pm on Tuesday, February 27, 2018.
Nominations for the filling of the post of Executive Member is to be submitted on the approved form from the BFA, to the General Secretary of the Association on or before 5:00pm on Tuesday, February 27, 2018.
Additions or Alterations to Statutes
Additions or alterations to the BFA statutes are to be submitted in writing to the General Secretary of the Association on or before 5:00pm on Monday, February 26, 2018. A proposal submitted by a Member is valid, provided it has been supported in writing by at least twenty other Members.
Motions and Proposals
Motions and proposals to be included on the Agenda for the Annual General Meeting are to be submitted in writing along with supporting documentation to the General Secretary of the Association on or before 5:00pm on Monday, February 26, 2018.
Thanking you for taking note.